Low Cost Lease Abstraction Services, Lease Audit and Lease Administration

OHI provides comprehensive and high quality lease abstraction, lease administration, lease reconciliation and lease audit related services. Our team of experienced leasing professionals are well versed with the nuances and technicalities of commercial, industrial and retail leases. Our high expertise in real estate sector developed over 18+ years helps us abstract and administer even complex leases with multiple renewal options, rent abatements, amendments, tenant allowances and complex passthrough of CAM charges among others. We are also familiar with real estate terms such as Hold Over, Radius Restrictions, Go Dark, Eminent Domain/ Sub ordination and Subletting.

OHI’s team has experience working in leading leasing and property management software such as Prolease, Lease Harbor, Yardi, MRI, Visual Lease, RE Flex , CoStar among others. Our services are used by 120+ commercial, retail and residential real estate companies in California, New York, Texas, Florida, Colorado, Kansas and Washington among others.

Rent Schedules with clear specification of monthly, annual and psf rents across each relevant period, renewal options and rent abatements
CAM, Taxes and Insurance Schedules with listing of Pro-rata shares, CAM Caps, Inclusions, Exclusions, Payment Period, Frequency and CAM audit terms
Fee Schedules covering late fees, administrative charges, miscellaneous fees
Tenant and Landlord Insurance Requirements
Termination Options with listing of notice dates
Tenant Allowances
Standard real estate clauses such as Assignment/Subletting, GoDark, Holdover, Radius and Uses Restrictions, Subordination
Lease Options and Rights
Lease Obligations
Guarantees and Waivers

Lease Abstraction
Setting up and maintenance of lease data in Yardi, MRI or other property management/leasing software
Monthly tenant billing, post rent charges and generate rent statements
Rent receipting and deposit processing
Review of receivables on weekly basis and coordination with property managers to expedite rent collection
Setting up and invoicing of CAM charges
Preparation of annual CAM reconciliation statements
Reporting of lease Information as needed
Preparation of customer statements, late fee notices, pending renewal notices, Etoppels and SNDAs
Review of broker agreements and prepare leasing commission calculations
Ad-hoc portfolio analysis including occupancy cost analysis, vacancy analysis, rent roll analysis, utility cost analysis among others

Reconciliation of lease charges set-up with leases
Rental and Other Fee Income reconciliation: Reconciliation of bank deposits (rent collected) vs rent and other charges booked in property management software
Verify Outstanding liabilities such as AP bills, mortgage, payroll, real estate taxes, insurance among others at time of sale of the property/handover of the property
Check if all leases and invoices have been attached in the software
Transition lease and accounting data across software
Any custom service required during ownership transition of the property

120+ real estate clients across North America in all major states and real estate sectors
High client satisfaction - Most of our clients have been with us since 8+ years
Fully integrated real estate service provider providing services in leasing, administration, accounting, analysis and allied services
Specialist real estate outsourcing services provider since 2006
Senior management team with rich outsourcing and management experience since 2003 in global companies
Staff with at-least six years of real estate outsourcing experience
High expertise in numerous lease abstraction interfaces such as ProLease, Accruent, Tango, MRI, Lease Harbor and Lease Query
Spacious office set-up (30,000 square feet) with modern facilities and uninterrupted power supply
200 MBPS high speed dedicated internet leased line

Lease Abstraction, Lease Audit and Administration Services

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