Process Snapshots

Representative Accounts Payable, Accounts Receivable, Bank Reconciliation and Month End Closing Process Snapshots for Real Estate firms managing their portfolio in Yardi, Appfolio, OneSite (RealPage) and MRI

Benefits of Outsourcing

Faster Work Turnaround

Work gets done faster due to complimentary time-zone differences

Realize cost reductions of 40-60% on your existing staffing costs

Cost Efficient

Expand your portfolio without worrying about the staffing

Grow Without Overhead

Use us only when you need us

Optimize Staffing

Access to best practices in real estate accounting, lease abstraction and asset management

Best Practices

Accounts Payable Process Snapshot

The Accounts Payable Process Snapshot detailed below is for a multi-family residential developer using Yardi Voyager. AP is being performed in Yardi PAYscan environment with pre-set work-flows governing the movement of invoices across operations and accounting.

Key Activities Done

Entry of invoices and utilities, allocating AP invoices to correct work-flows, clearing held/stuck invoices by coordinating with site, Check/ACH Processing, Debit Card/ CC transactions and miscellaneous activities such as vendor set-up, funding petty cash etc.

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Accounts Receivable Process Snapshot

The Accounts Receivable Process Snapshot detailed below is for a Multi-family Residential developer with Section 8 Rent Tenants. Properties are being managed in Yardi Genesis. Leases are maintained in Yardi, Move-Ins and Move-Outs happen through the month and Yardi CheckScan used for receiving tenant payments.

Key Activities Done

Move-Ins (Set-up of leases), Move-outs, Security Deposit Refunds, Monthly Rent Run, Late Fees, Rent Receipting across different payment modes, Delinquency reports and tenant ledger adjustments.

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Bank Reconciliation Process Snapshot

The Bank Reconciliation Process Snapshot detailed below is for firms managing single-family, multifamily residential, commercial properties, HOAs and industrial properties. The process can be followed for both accrual and cash based accounting system with bank reconciliation performed in Yardi. A similar process is followed for clients using Appfolio, MRI, RealPage, QuickBooks and Microsoft Dynamics.

Key Activities Done

Reconciling bank accounts - dealing with transactions not posted in the software, bank reconciliation discrepancies, bank reconciliation postings and reports.

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Month End Closing Process Snapshot

The Month End Closing Process Snapshot detailed below is for a Multi-family Residential and Student Housing portfolio managed in Yardi Genesis. The accounting system comprises of Accrual Based Accounting with PO based AP System. A similar process is followed for clients using MRI and Appfolio.

Key Activities Done

AP Closing, AR Closing, Expense Accruals, Prepaid Amortizations, Bank and Escrow Reconciliations, Inter-Company Entries/Reconciliations, Management Fees Calculations, GL Review including Income and Expense Reclassifications, Variance Comments, Draft Financial Packages and Finalized Financials Packages.

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Our Services

Residential Property Accounting

AP, AR, General Accounting, Reconciliations, Month End Closing, Monthly Financials and Reporting

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Commercial Property Accounting

AP, AR, CAM Accounting, Reconciliations, Month End Closing, Monthly Financials and Reporting

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Construction Accounting

Progressive Invoicing, Payables Processing Including Draws, Vendor Contract Management, Reconciliations, Job Level Reporting

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HOA/Condo Accounting

AP, AR, Monthly Billing, Bank Reconciliations, Financial Reporting, Budgeting, Projections & Administrative Services

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Lease Administration

Asset Management

Lease Abstraction, Lease Entry, Lease Administration, Lease Audit, CAM Reconciliation, Acquisition Support

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Property and Portfolio Level Dashboards, Hold vs Sell Analysis, Cash Flow Projections, Asset Level Budgets, Investor Reporting

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Acquisition Support (Financial Analysis)

Proformas and Financial Models, Rent Roll Analysis, Identification and Evaluation of Acquisition Opportunities

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Administration Support

Document Management, Insurance Management-Renewals and Claims, Marketing Support, Vendor Research and Support Services

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Software Expertise

We have high expertise across multiple real estate, property management and accounting software used in USA.

Team & Staff Profile
  • 120+ real estate clients across North America in all major states and real estate sectors
  • Handling accounting for 200,000+ units across USA
  • High client satisfaction - Most of our clients have been with us since 8+ years
  • Fully integrated real estate service provider providing services in leasing, administration, accounting, analysis and allied services
  • Specialist real estate services provider since 2006
  • Senior management team with rich outsourcing and management experience since 2003 in global companies
  • Staff with at-least six years of real estate accounting experience
  • High expertise in Real Estate software such as Yardi, AppFolio, OneSite, MRI, Timberline, Spectra and QuickBooks
  • Spacious office set-up (30,000 square feet) with modern facilities and uninterrupted power supply
  • 200 MBPS high speed dedicated internet leased line


real estate clients


About Us

A midsized real estate property management firm based out of Beverly Hills, CA. The firm manages over 50 properties, across 9 states, encompassing over 1200 tenants and nearly 1.5 million square feet.

Property Management | Multi-Family

Owner/Developer | Multi-Family & Senior Housing

A vertically integrated, full service real estate company based out of Bellevue, WA. They specialize in commercial properties. The firm has developed and built in excess of 81 properties and have more than 10,000 units under management.

A mid-size real estate firm in Miami, Florida. The company manages over $300 million of real estate, over 4500 apartments and have been appointed receivers on over 15 properties.

Property Management | Multi-Family

Owner/Developer | Affordable & Student Housing

An owner/manager of high-quality multifamily communities in the Tri-State and Mid-Atlantic regions, in addition to affordable and student housing properties around the United States. Their portfolio has comprised over 15,000 apartment units representing over $2 billion in value.

A leading Kansas housing development and management firm specializing in HUD Section 8, Low-Income Housing Tax Credit, and U.S.D.A.

Asset Management | Tax Credit & HUD Properties

Property Management | Single & Multi-Family

A full service management company based out of Denver (CO) with extensive experience in both single and multifamily residential rental properties.

A rapidly growing real estate firm based out of Tacoma, Washington. They specialize in commercial brokerage of larger multifamily complexes throughout the Pacific Northwest.

Property Management | Multi-Family

Property Management | HOA

A full-service real estate management firm that handles multi-family residential and commercial properties throughout Southern California and Arizona.

Client Profiles

Learn More About our Accounting Services for

Real Estate Firms

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