Accounting Outsourcing Services

OHI Advantages

California, New York, Texas, Florida, Georgia, Ohio, Colorado, Kansas, Pennsylvania, Oregon, Washington, Illinois, Massachusetts and More

300+ Staff with average 6 years of experience. Accountants at every level specialized in handling multiple type of accounting activities

Served 300+ Small and Mid Size Businesses in North America with an annual revenue from USD 1m to 500m

Our Clients

Clients Across USA

Experienced Team

Our Services

Accounts Payable

• Creation of purchase orders (POs)
  
• Entry of invoices including 2/3 way matching with POs and packing slips
• Disbursements processing - entering checks, ACHs and transfers
  
• Accounts payable reports including aging report
  
• Set-up of vendors in accounting system with proper documentation
• Vendor coordination and query resolution
  
• Vendor compliance tracking - insurance certification, lien waivers etc.
  
• Vendor reconciliations
  
• Miscellaneous accounts payable tasks

Accounts Receivable

• Creation of sales orders
  
• Billing services: creation of sales Invoices including itemized invoices, time-sheet based invoices, construction draw invoices etc.
  
• Customer receipts processing/cash application services
  
• Aging of receivables and receivables tracking
  
• Set-up of customers in accounting system with proper documentation
  
• Email based collection support
  
• Miscellaneous accounts receivable tasks

Reconciliations

• Bank account reconciliations
  
• Credit card reconciliations
  
• Mortgage account reconciliations
  
• Escrow account reconciliations
  
• Line of credit account reconciliations
  
• Merchant account reconciliations
  
• Inter-company reconciliations
  
• Petty cash reconciliations

General Accounting

• General ledger maintenance
  
• Monthly accruals of recurring expenses and utilities
  
• Prepaid amortizations
  
• Maintaining month end closing schedules
  
• Monthly review of select balance sheet accounts
  
• Preparation and filing of sales tax and franchise tax returns

• Payroll processing including gross and net pay check calculations based on FUTA, SUTA, SS, medicare, garnishments, and 401(k) deductions
  
• Updated employee records and legal regulation
  
• Keep record of cash required before payroll processing
  
• Electronic filing of all state and federal payroll returns

• Periodic physical inventory to books inventory reconciliation
  
• Set-up and maintenance of inventory item list in accounting system
  
• Tracking of inventory losses and inventory control
  
• Clean-up of inventory lists by inactivating items, removing duplicate items etc.

Payroll Processing Services

Inventory

• Employee list/database management
  
• Scrutinizing and validating invoices against existing T&E policies
  
• Processing of T&E claims as per documented procedure
  
• Travel and expense accounting including entry of travel and expense bills, mileage accounting, employee reimbursements

• Updated fixed asset register with new asset additions, dispositions and write-offs
  
• Reconcile fixed asset and other associated sub-ledgers to general ledger
  
• Calculation of depreciation based on different depreciation rates and methods
  
• Preparation of journal entries such as - expensing of fixed assets, depreciation entries, asset purchase/sale and write-off of old or fully depreciated assets
  
• Accounting for sale/disposal of assets

Travel and Expense (T&E) Management

Fixed Asset Maintenance

• Balance sheet
  
• Income statement
  
• Cash flow statement
  
• Inventory reporting
  
• Monthly financial analysis of income statements
  
• Expense reports
  
• Custom reporting

• Simple to complex business plan formulation
  
• Preparation of monthly, quarterly and annual forecasts of key financial parameters
  
• Financial analysis like ratio analysis, break-even analysis, NPV and IRR analysis
  
• Customer profitability analysis
  
• Sensitivity analysis
  
• Sales product mix analysis

Financial Modeling and Analysis

Financial Reporting

• Financial dashboards
  
• Sales dashboards
  
• Detailed expense trend dashboards
  
• Portfolio dashboards
  
• Operational dashboards customized to industry requirements

• Detailed operating budgets covering projected revenues and budgeted expenses
  
• Departmental level budgets/divisional budgets such as marketing budgets, sales budgets
  
• Cash-flow budgets at company/ departmental/locational levels using a variety of methodologies

Management Dashboards

Budgeting

Other Services

• Accounting software transition including set-up of lists (customer, vendor, employee, inventory etc.), chart of accounts and transactions

Industries Served

General Contractors

IT Firms

Restaurants

Hotels

Manufacturing

Software Expertise

We have high expertise across multiple accounting software used in USA. Our team can get trained in a custom ERP/software or any other software with minimal learning curve due to our experience working in multiple national/international accounting packages.

Outsourcing Center

Real case studies covering small medium size businesses in Canada and USA

Covers benefits work-flows, technology, transition time-frames and more

Technology involved in outsource accounting and bookkeeping services

Accounts Payable

Accounts Receivable

Bank Reconciliation

Month end Closing

Cost savings compared with existing onshore operations

Services, team, industry experience and more

Case Studies

Outsourcing Guide

Cost Comparison

Process Snapshots

Brochure

Technology

Learn more about our accounting outsourcing services for small medium businesses

Custom packages of 25, 50 and 80 hours per month are available

HOURLY CHARGES

$12

*Onwards

$1800

JUNIOR ACCOUNTANT

$2400

STAFF ACCOUNTANT

Junior Accountant Profile

Staff Accountant Profile

Entry of invoices, bills

Bank and credit card reconciliation

Simple management reports

Turnaround time: 3-5 business days

Full-time staffing (160 hours per month)

Accounts payable processing

Bank and credit card reconciliation

Sales reporting and analysis

Turnaround time: 1 business day

*Onwards

Full-time staffing (160 hours per month)

All junior accountant activities plus

Month end closing

Financial reporting and analysis

Turnaround time: 1 business day

Pricing

The indicative standard charges for junior and senior accountant roles are listed below.

Note

The above charges are indicative charges for standard services to be performed by the particular role on a full-time basis (160 hours per month). A final quote will depend on the work-volume, activities required and the working hours. Part-time and flat fee quotes are also available

NOTE

The above charges are indicative charges for standard services to be performed by the particular role on a full-time basis (160 hours per month). A final quote will depend on the work-volume, activities required and the working hours. Part-time and flat fee quotes are also available

List of Popular Outsourcing Accounting Roles

Accounts Payable Specialist

Accounts Receivable Specialist

Junior Accountant

Staff Accountant

Assistant Controller

Financial Analyst

1

2

3

Ready to Outsource. What Next?

Identify

Identify the accounting activities you would like to outsource

Select

Identify and select the right accounting outsourcing service provider

Pilot Phase

Begin with a pilot phase to test and check the services

4

Ongoing Process

Post completion of pilot phase, expand the process to a full ongoing scale

Outsourcing Roadmap

Typical Outsourcing Scale-Up Roadmap for a Mid-Size Company

Pilot Phase (1st Month)

The first month of service is used to initially explore mutual working and test the effectiveness of our services, fine-tune the process, establish a working relationship, determine service level parameters and gradually scale up the activities done from India.

2-3 Months

Accounts payable- entry of invoices and utilities, check/ACH processing, debit card/CC transactions and miscellaneous activities such as vendor set-up, funding petty cash etc.

4-6 Months

Accounts receivable and cash application services- accounting in AR, aging of receivables, email based collection support, receipting/cash application services and miscellaneous accounts receivable tasks.

7-9 Months

General accounting- bank, credit card, mortgage and insurance escrow reconciliations, general ledger maintenance, month end closing, monthly and quarterly financial reporting for management.

10-12 Months

Dashboard reporting- user friendly and easily readable management dashboards tracking key operating and financial parameters.

Note

* Mid-Size Companies are defined as companies with accounting departments of size 8-10 staff members

Our Clients

A vertically integrated, full service real estate company based out of Bellevue, WA. They specialize in commercial properties. The firm has developed and built in excess of 81 properties and have more than 10,000 units under management.

Industry | Real Estate

A well-known construction and development company in Canada specializing in construction and development of high rise concretes. It is a mid-sized firm and one of British Columbia’s most experienced and respected developers.

Industry | Construction

A 100 year old moving and storage company headquartered in Colorado with multi-state operations. The firms’ revenues are about 50-75 mn and has about 250 employees.

Industry | Transportation

A large CPA firm based in Northville, MI. The firm has clients from virtually every business sector from around the US.

Industry | Accounting

A midsized real estate property management firm based out of Beverly Hills, CA. The firm manages over 50 properties, across 9 states, encompassing over 1200 tenants and nearly 1.5 million square feet.

Industry | Real Estate

A construction company in Aspen, Colorado providing general contracting, plumbing and property management services.

Industry | Construction

A mid-size data warehouse consulting and engineering firm based in OH. They build new data warehouse solutions, optimize existing environments, and offer an outsourced service for point of sale data analysis.

Industry | Information Technology

A mid-sized full service tax firm based in Chicago, IL. The company has a successful track record and is a leading national provider of tax resolution, tax preparation, bookkeeping and accounting services.

Industry | Accounting

An outsourced accounting service provider with the right technology and a dedicated team of accountants can serve your business during this pandemic.

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The Role of an Outsourced Accounting Service Provider during COVID-19

Factors Influencing Finance & Accounting Outsourcing Success [Infographic]

The 8 Most Common Small Business Accounting Mistakes

Common Accounts Payable Challenges and Solutions

Steps to Choose a Perfect Outsource Accounting Service Provider

The Pros and Cons of Outsourcing Accounting Functions

Interested in Learning More

Contact us for a NO OBLIGATION customized cost benefit analysis of outsourcing opportunities in your organization.

Useful Links

Services

Other Services

Contact Us

US Office

244 Fifth Avenue, Suite P228, New York, NY 10001, USA

IND Office

E 46/8, Okhla Phase II, New Delhi -110020, India

+1 (646) 367-8976

sales@ohiaccounting.com

Useful Links

Services

Industries

Other Services

Contact Us

US Office

244 Fifth Avenue, Suite P228, New York, NY 10001, USA

453 S Spring Street Ste 400 PMB1245 Los Angeles, CA 90013

IND Office

E 46/8, Okhla Phase II, New Delhi -110020, India

+1 (646) 367-8976

sales@ohiaccounting.com

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